Tiny Township Municipal Election 2014

Posted on September 17, 2014 by Webmaster

The municipal election is upon us once again on October 27th. As before it will be vote-by-mail. A variety of candidates have come forward seeking your support in Tiny Township and, as always, the Federation has vetted the candidates and arrived at a list of recommended candidates the Board of Directors feel best represent the interests of shoreline residents in Tiny.

The Federation recommends:
George Lawrence for Mayor
André Claire for Deputy Mayor
Richard Hinton for Councillor
Nigel Warren for Councillor
and Dick Wesselo for Councillor

The upcoming Fall issue of the Tiny Cottager will feature an Election Special with profiles of each of the recommended candidates
– we encourage you to read them! The Tiny Cottager will be delivered at the beginning of October.

A full list of candidates and their contact information is available at the Tiny Township website here:

List of Candidates

The Federation encourages all seasonal and year-round property owners (and their spouses) who are Canadian citizens and over 18, to VOTE!

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Report on Council: June 30, 2014

Posted on June 30, 2014 by Webmaster

REPORT ON COUNCIL:
June 30, 2014
Committee of the Whole Meeting: 9:00 am –12:01pm
Confidential Closed Session: 12:42pm-1:07pm
Regular Meeting: 7:09pm-7:58pm
Deputy Mayor Lawrence, Councilors Warren, Wishart, Claire

Ms. Paulette Wentzell Zonina By-law Amendment to Permit Chickens in Residential Zone
The Committee reviewed an oral submission dated June 16, 2014, from
Ms. Paulette Wentzell, regarding a request to amend Zoning By-law 06-001 to
allow chickens for egg consumption in residential areas.
The Committee recommended that the request be denied as Zoning By-law 06-001
as amended, clearly indicates that chickens are not permitted in residential zones. It
was noted that over the years there have been several inquiries about permitting
chickens in residential areas to which staff have responded consistently with the
Township zoning by-law. Her request was denied.

Mr. David Reid/Culvert/314 Peek-A-Boo Trail
The Committee reviewed an oral submission request dated June 24, 2014, from
Mr. David Reid, regarding the culvert at 314 Peek-A-Boo Trail. By way of background, a complaint was made about a neighboring driveway on Peek-A-Boo Trail to which staff responded. Upon investigation staff discovered that Mr. Reid’s driveway posed a similar problem at which time he was notified to remove the driveway and culvert.
The Committee voted to deny the oral submission request.

Mr. David Stiglick/Quest Collegiate Recovery Centres
The Committee reviewed an oral submission request dated June 24, 2014, from
Mr. David Stiglick, regarding public awareness and the economic benefits of Quest
Collegiate Recovery Centres.
Quest Collegiate Recovery Centres has leased Wyebridge Public School and is currently working with the Planning Department regarding zoning compliance matters. There is a stop work order until it is determined whether they comply with zoning for an educational facility. Doug Luker is working with the legal team to determine if they qualify as a public education institute. They don’t have public funding. The Manager of Planning and Development is in discussions with them. The Committee voted to defer the oral submission request pending a staff report on the matter.

Amendment to Tiny Trail By-law/Prohibiting ATVs on Tiny Trail
The Committee considered Clerk’s Report CR-020-14 dated June 30, 2014, from
Steven Harvey, Chief Municipal Law Enforcement Officer, regarding an amendment
to Tiny Trail By-law 03-053 to prohibit the use of ATVs on the Tiny Trail. In 2013 there were 8 motorized vehicular charges for dirt bike bylaw infractions and 1 so far this year.
Council voted to present for formal consideration By-law 14-042; to amend Tiny Trail By-law 03-053 and prohibit the use of ATVs on the Tiny Trail.

Development Charges
The Committee considered Treasury Report TR-009-14, dated June 25, 2014, from
Doug Taylor, Manager of Administrative Services/Treasurer and Shawn Persaud,
Manager of Planning and Development, regarding the Development Charges By-law.
Through a recent building permit application it came to staff’s attention that
Development Charges By-law 10-029 provides that development charges apply to
new farm buildings (non-residential). The previous Development Charges By-law
provided for an exemption on lots used for agriculture purposes. The current by-law removed this exemption in error.
The Committee recommended that the current Development Charges By-law 10-
029 be amended to include an exemption of the development charges for lots used
for agricultural use and that deferral agreements be implemented as required.
Staff brought forward a draft resolution at the Regular Meeting for formal consideration.
Council voted to direct staff to commence the process of amending the Development Charges By-law 10-029 to insert an exemption for the application of development charges on lots that are being used for agricultural use; and direct staff to prepare a Deferral Agreement with the building permit applicant.

Great Lakes St. Lawrence Cities Initiative Conference
Councilor Wishart noted that he and Keith Sherman, Executive Director, Severn
Sound Environmental Association, attended the recent GLSLCI Conference in
Thunder Bay. Councilor Wishart indicated that a written report on the conference
would be forthcoming and that the transportation of oil goods was a concern.
There is a 60 year old pipe running from Sault Saint Marie over the land between Lakes Michigan and Huron. It is in varying stages of decay yet it is still in use. All pipelines should be double walled. The serious leaks are the slow ones because they pollute a larger area. A system is needed to detect leaks quickly.

Extension of Concession 6 West
The Committee reviewed Public Works Report PWR-18-14, from Mr. Henk Blom, Manager of Public Works, regarding a road extension agreement for Concession 6 West and a transfer of easement between the Township and Liliya Mokrivska. The Township is in receipt of a request to extend Concession 6 West to accommodate the construction of a home on the north half of Lot 20, Concession 5 fronting the road allowance between Concession 5 and 6 (Concession 6 West). Currently a Holding provision exists on the property. This provision may be removed on a portion of the property subject to the construction of an access road. The proposed road extension agreement and transfer of easement permits the creation of a road extension and T turnaround along with one easement parcel for road purpose.
Council voted to receive PWR 18-14 and present for formal consideration a bylaw to authorize a Road Extension Agreement and Easement between Tiny and Lillya Mokrivska.

Davy Lane Erosion — Property Ownership
The Committee considered Public Works Report PWR-19-14 from Henk Blom, Manager of Public Works, regarding the Davy Lane erosion and property ownership. The road has been owned by the Township since 1949 when it was a cottage/recreational area. Now people require access all year round. The problem is flash flooding from Halls Creek which meanders through beach sand. The flooding erodes the banks of Hall Creek. Public Works had engineers figure out the cheapest way to address the creek and provide erosion protection. A title search was completed to determine the ownership of the lands adjacent to the Davy Lane road (Reserve and Creek lands) as the walls to secure the road need to be constructed on municipally owned property given the value of the work and the requirement for monitoring and maintenance. It was determined that both parcels are owned by the subdivider’s estate. In order to correct the slope failure, it is recommended that the construction works take place within the reserve and creek lands. As a result, staff would require authorization to negotiate the purchase of the lands. There is a concern for the cost of $321,420 to buy the four properties but the township is obligated to maintain the road. Townships need to prepare budgets that deal with the costs of extreme weather events.
Council authorized proceeding with a survey of the Reserve and Creek Lands in Plan 907, sufficient to protect the Township interest in the 20 foot right of way known as Davy Lane serving Lots 9 to 12 inclusive; and that staff be authorized to negotiate the purchase of the lands from the owner(s) and/or owner’s estate and that funds in the amount of $12,500 be taken from the Capital Expenditure Reserve for survey and legal costs.

Wyebridge Draining Update
The Committee considered a memorandum from Henk Blom, Manager of Public Works, regarding an update on the Wyebridge drainage remediation in follow-up to a request for an oral submission from Mr. Guthrie. Staff met with Mr. Guthrie on June 16, 2014, at which time Mr. Guthrie indicated that he does not want ditches constructed in front of his property along Marsh Lane. Mr. Guthrie proposed a road crossing culvert directly at the lot line of Lots 12/16 on Marsh Lane to take the water to the south side of the road. Upon investigation by staff it was determined that the original solution of placing ditches on both sides of Marsh Lane from Highway 93 to Wye Drive is the most appropriate solution.
Council voted to grant Mr. Guthrie’s request for an oral submission.

Severn Sound Habitat Mapping Project
Severn Sound Environmental Association requested support for the Huronia Community Foundation Application to the Ontario Trillium Fund Community Fund for the Severn Sound Habitat Mapping Project.
Council voted to support the project and directed staff to send the appropriate letter to the Ontario Trillium Foundation.

Access Assumption/Concession 19 West
Mr. Leger Gerald Robitaille requested an opportunity to make an oral submission to Council. Council deferred the matter until they received a staff report. Council received Confidential Planning and Development Report PD-042-14, dated June 20th, 2014, from Shawn Persaud, Manager of Planning & Development. Council voted to deny the request by Mr. Leger Gerald Robitaille to make an oral submission and support the Township policy that unassumed roads must be constructed to municipal engineering standards at the sole cost of the property owner in order to obtain a building permit.

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Report on Council: June 9, 2014

Posted on June 9, 2014 by Webmaster

REPORT ON COUNCIL:
June 9, 2014
Committee of the Whole Meeting: 9:00 am – 10:02am
Confidential Closed Session: N/A
Regular Meeting: 11:00 am – 11:23am
Mayor Millar, Deputy Mayor Lawrence, Councilors Warren, Wishart, Claire

Mr. Leger Robitaille/Concession 19 W/Access Assumption
The Committee reviewed an oral submission request dated June 2, 2014, from Mr.
Leger Robitaille, regarding a request for assumption of the access at Concession 19
W (Con. 18 N, Pt. Lot 20).
The Committee recommended that the oral submission request be deferred pending
receipt of a staff report on the matter.
Council voted to defer the oral submission request pending receipt of a staff report and that Mr. Robitaille be advised.

Mr. Bruce Guthrie/Wyebridge Drainage Petition and Remediation Works
The Committee reviewed an oral submission request dated June 2, 2014, from Mr.
Bruce Guthrie, regarding concerns about the Wyebridge Drainage Petition and
Remediation Works. Mr. Guthrie is worried about flooding.
The Committee recommended that the oral submission request be deferred pending
receipt of a staff report on the matter. It was further recommended that no remediation works be carried out at this time.
Council voted to defer the oral submission request pending receipt of a staff report, to defer the remediation work and to advise Mr. Guthrie accordingly.

Board Appointment – Economic Development Corporation of North Simcoe
Council voted to appoint Councilor Andre Claire as the Township of Tiny representative to the Board of the EDCNS.

County Council Update

Waste Management information Sessions
Deputy Mayor Lawrence noted that public information sessions on the potential development of an organics processing facility were scheduled for June 17, 2014, at the Simcoe County Museum. The sessions provided information on the County’s current system for processing organics, recommendations made in the strategy, project timelines and major steps. Information regarding these sessions is available on the County of Simcoe’s website.

Strategic Planning Session June 3, 2014
Deputy Mayor Lawrence attended the County’s strategic planning session which included various presentations, an overview of accomplishments to date and future goals. Major topics of discussion included waste diversion, transit and economic development.

Heritage Advisory Committee Motion re: Ancient Lacrosse Tournament
The Committee considered Heritage Advisory Committee Motion H21/14 regarding a funding contribution for a proposed ancient lacrosse tournament demonstration and lecture as part of the Champlain Commemoration.
The Committee had previously requested input from the Beausoleil First Nation on this matter to which they are now in receipt of a letter from Chief Roland Monague. He presented a report on the Champlain festivities to his Council and BFN replied that it does not recognize the celebration of Samuel De Champlain. His presence was the first contact with the Settler Nation which over time took away First Nation culture and language by promoting Christianity. This time in history serves as a reminder of how First Nation culture has been lost. Acknowledging Champlain through celebration is not possible. They asked the celebration organizers to respect their wishes to not participate.
Councilor Claire indicated that the purpose of the event is not celebratory in nature but a commemoration to the events of history. He further noted his wish to respond to Chief Monague’s correspondence and shared his draft response with the Committee.
Council voted to approve the funding contribution of $4,000. from the 2015 Champlain Commemoration reserve fund for the ancient lacrosse tournament demonstration and lecture. Mayor Ray Millar decided to stand with his friend Chief Monague and vote no.

Speed Bumps/Farlain Lake
Mayor Ray Millar noted that there was a previous presentation by R.J. Burnside and Associates on a traffic calming strategy for the municipality. Mayor Millar also referenced information from the City of Barrie’s traffic control group pertaining to the use of temporary speed bumps. The question was raised as to whether Council would want to participate in a traffic control program that involves the use of temporary speed bumps.
The Committee recommended that staff prepare a report on the need for a traffic calming strategy including the possibility of utilizing temporary speed bumps. In the interim, it was suggested that the OPP could be utilized for weekend Paid Duties in the areas of concern.
Council voted to direct staff to prepare a report on the need for a traffic calming strategy and to contact the OPP for Paid Duty in the areas of concern.

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Report on Council: May 26, 2014

Posted on May 26, 2014 by Webmaster

REPORT ON COUNCIL:
May 26, 2014
Committee of the Whole Meeting: 9:00 am –11:13am
Confidential Closed Session: N/A
Regular Meeting: 7:00 pm – 8:07pm
Mayor Millar, Deputy Mayor Lawrence, Councilors Warren, Wishart, Claire

Discussion/Oral Submission Concession 4 East Dam
Council discussed the presentation by Ms. Anne Ritchie Nahuis. Mayor Millar noted that Ms. Ritchie-Nahuis advised him that she is in receipt of the Concession 4 East Dam information package through an FOI request but that some of the information was missing. Staff noted that they are aware of this and will be looking into the matter. Mr. Blom, Manager of Public Works noted that staff has met with the Severn Sound Environmental Association, Barriston Law and R.J. Burnside & Associates Ltd., on the matter. From discussions and upon review of the documentation that was provided at the April 28, 2014 Regular Committee of the Whole meeting, the Township solicitor is of the opinion that generally the dam is on the municipal road allowance and, therefore, in all probability is owned by the Township. As there are water rights that run with the dam to Camp Wildfire, it is necessary for Township staff to meet with representatives of Camp Wildfire to discuss the matter and determine the next steps. There is also the issue of the necessity of the dam and the impact it may have on the integrity of the bridge. Mr. Blom noted that R.J. Burnside and Associates Ltd. are looking into this and a follow-up staff report will be provided for Council’s consideration.
Council supported:
1) That staff meet with representatives of Camp Wildfire upon Barriston LLP providing a written summary of the issues and recommended solution for the Township to remove boards on the dam;
2) That Burnside be authorized to investigate and provide a plan for determining the most appropriate method to maintain the dam, control water levels and manage the existing siltation;
3) That Burnside also be authorized to provide a plan/cost for removal of the dam.
The motion was deferred.

Discussion/Oral Submission„ Bluewater Beach Water Association Representatives Costs, McMahan Road Water System
The Committee discussed the presentation of May 12, 2014 from Ms. Terry Hudson, Ms. Joanne Bodrucky, Mr. D. Stern and Mr. Ben DiRaimo, Bluewater Beach Water Association, regarding the costs related to Option 3 of the of the Environmental Assessment for McMahan Road Water System. The Environmental Assessment (EA) process has not been finalized and all options will be presented to Council upon completion of the EA. Staff brought forward a draft resolution to the Regular Meeting that no recommendations on the matter will be forthcoming until such time as Council receives the final report from staff outlining all options and associated costs for approval.
County Council Governance
Mayor Millar noted that the County is holding a strategic planning session on June 3rd, 2014, which will include discussion on governance, housing and economic development initiatives. Mayor Millar noted that the County is still struggling with its governance structure and, in particular, the position of Deputy Warden and how it will unfold. Mayor Millar noted his objection to the new Committee of the Whole structure as it is very difficult for County Council members to be well versed on all subject matters.

Medical Marihuana Production Facilities – Additional Information
The Committee considered Planning and Development Report PD-36-14 May 1 3, 2014, from Shawn Persaud regarding a proposed Zoning By-law Amendment/ Medical Marihuana Production Facilities. Municipalities are responsible for governing the use of land within the respective municipality’s jurisdiction. Zoning by-laws enacted by municipalities may set out restrictions on land use, including but not limited to the use of land for medical marihuana production. Council resolved that a site specific zoning by-law amendment would be required for any proposed medical marihuana production facility located on lands designated as “Employment Area” in the Township Official Plan and a site specific official plan amendment and zoning by-law amendment would be required for a proposed medical marihuana production facility located on lands not designated as “Employment Area” in the Township Official Plan..

Roads Winter Damage – Operations and Capital Budgets
The Committee reviewed Public Works Report PWR-14-14, May 26, 2014 from Henk Blom, regarding Roads Winter Damage, Operation and Capital Budgets. A review of road conditions has determined that the damage caused to tar and chip roads by the extreme winter conditions combined with a late spring and high water table requires road maintenance. Expenditure estimates are significantly beyond that envisioned in the 2014 Operations Budget. Staff are of the opinion that there is insufficient labor and financial resources to commence work on Subway Road and Concession 4 East. It is suggested that funds allocated to Subway Road and Concession 4 East be used for remediating winter damaged roads throughout the Township. Council authorized the Manager of Public works to use funds allocated in the Capital Budget for Subway Road and for Concession 4 East up to $229,151.79 for remediating winter damaged roads throughout the Township by having a contractor completely resurface the damaged surfaces.

Davy Lane Erosion – Road Closure
The Committee reviewed Public Works Report PWR-15-14 May 26, 2014 from Henk Blom, regarding Davy Lane Erosion – Road Closure.
The spring freshet of the adjacent Halls Creek cut out and undermined the sand and created a sand dune slope failure affecting Davy Lane. The road, which provides vehicular access to three cottages, has been closed to all traffic and emergency services. RJ Burnside and Associates have provided an estimate for the design for sheet piling to re-establish and support the road and slope in the amount of approximately $35,320 including $7,700 for geotechnical work. An estimate to complete the actual works will be provided once all suitable options have been investigated. Public Works is working closely with the Engineering Consultants to provide options to try and minimize the construction costs and provide access to the cottages as soon as practical. In the meantime temporary access can be provided by removing existing encroachments on Township property. Placement of a temporary road is estimated to cost $7.500. This site condition is a matter of public safety. As such, Public Works requested that the funds for engineering and design and encroachment removal be taken from the Reserve Fund to address a means to re-establish the road for safe passage.
Council authorized proceeding with Design Options and Geotechnical Works, and removing encroachments from the Road Allowance to permit relocation of the road for temporary access purposes, with all funds to be taken from the Capital Reserve Expenditure.

Feasibility Study Community Centre Sawlog Bay
The Council considered the Community Centre Recreation Advisory Committee Motion 23/14 recommending the Township of Tiny undertake a feasibility study on the need for a community centre in the north east quadrant of Tiny. The Community Centre Recreation Advisory Committee was previously directed by Council to review a request from the Sunset Bay Community Association for the use of township property in the Sawlog Bay area for a senior community centre. As a result of the review, the committee is recommending a feasibility study on the need for a community centre in this area.
It was suggested that the Township’s recreation master plan be reviewed to determine if the needs have changed and to see if there are any deficiencies as a result. There is a reluctance to spend additional money on another study if there are no deficiencies in the existing master plan. It was further noted that senior areas are put aside as separate entities in the master plan. It was also suggested that the Sunset Bay Community Association meet with established senior centers to discuss strategies on starting up such an establishment.
Council directed staff that the feasibility study be placed in the 2015 budget deliberations to assist in addressing the long standing request by the Sunset Bay Association.

Ancient Lacrosse Tournament Demonstration/Champlain Commemoration
Council passed Motion #507/12 establishing a reserve fund dedicated to the 2015 Champlain Commemorations which to date has accumulated $15,000. An opportunity to promote this Commemoration has arisen through the organization of an ancient lacrosse tournament demonstration and lecture. The Heritage Advisory Committee passed Motion H21/14 at the Heritage Advisory Meeting on May 15, 2014 recommending the use of up to $4,000 from the reserve fund for the event. Council wanted to have input from the Beausoleil First Nations prior to releasing the funds for this undertaking so Council directed that this matter be brought back on the Monday June 9th, 2014 Committee of the Whole Meeting.

Sale of VGA Wines at Farmer’s Markets
Council confirmed its objection to the sale of VGA wine in Farmers’ Markets within the Township of Tiny and directs staff to send the appropriate correspondence to the Registrar, Alcohol and Gaming Commission of Ontario.

Healthcare Information Meeting
Councilors Claire and Lawrence moved that Council support the participation of the Township in the upcoming Healthcare Information Meeting scheduled for May 29, 2014 in Midland and approve a $500.00 expenditure to purchase lunch which would be taken from the Deputy Mayor’s Professional Development account. Councilor Wishart and Mayor Millar felt that this was not an appropriate use of discretionary funds earmarked for training.

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Report on Council: April 28, 2014

Posted on April 28, 2014 by Webmaster

REPORT ON COUNCIL:
April 28, 2014
Committee of the Whole Meeting: 9:00 am – 12:28pm
Confidential Closed Session: N/A
Regular Meeting: 7:00 pm- 7:35pm
Mayor Millar, Deputy Mayor Lawrence, Councilors Warren, Wishart, Claire

Pine Forest Beach Ratepayers Association
The Committee reviewed a presentation from the Pine Forest Ratepayers Association regarding the installation of No Parking signs on Pine Forest Drive, Prince Edward Parkway and Cody Dr. Given that there is a Parking Strategy Study underway it was recommended that the request be deferred until the study is completed. In the interim Council approved the installation of 15 minute parking signs by the mail boxes to accommodate 3 parking spots.
Financial Report as of March 31, 2014
The April 28 financial report noted that the Roads budget is almost exhausted because of the extra snow ploughing and removal in the winter months. It is difficult to predict the winter weather so it was suggested that a winter reserve account be implemented to deal with snow operations that may exceed budgeted amounts in the future. A discussion ensued regarding the proposed OPP billing model. Council directed staff to place a special insert in the tax bill indicating policing costs as a percentage of the municipal tax bill and the total municipal budget.
Draft Bylaw to Protect, Prohibit, Regulate and Control Cawaja Beach
Council reviewed the bylaw to protect, prohibit, regulate and control Cawaja Beach. The draft bylaw reflects the memorandum of understanding between the Township and the Cawaja Property Owners Association previously adopted by Council. Staff brought forward a draft resolution to consider the bylaw for formal approval.
County Council Update
Deputy Mayor Lawrence mentioned that Simcoe County is considering a tag system to improve the efficiency of garbage collection. The tag would indicate that garbage needs to be picked up and non tagged bins would not be checked. Mayor Millar added that this system will be considered upon contract renewal and at the moment is a work in progress.

Zoning Bylaw Amendment/ Medical Marijuana Production Facilities
The Committee considered a Planning and Development report from Shawn Persaud regarding a proposed zoning amendment for medical marijuana production facilities. The report provided additional information regarding the new regulations from Health Canada. It was suggested that staff not proceed with the proposed zoning bylaw permitting medical marihuana growing facilities as an agricultural specialized use and that staff prepare a report outlining the rationale for medical marihuana production facilities as an agricultural use versus an industrial use. Council directed staff to prepare a report outlining the rationale for medical marijuana production facilities as an agricultural use versus an industrial use.

Proposed Telecommunications Tower
The Committee reviewed the Planning and Development report from Shawn Persaud regarding a proposed telecommunications tower on Block 5 Concession 10 West.
The municipality is in receipt of a request from Fontur International Ltd on behalf of Bell Mobility for the proposed installation of a telecommunications tower on township land. The proposed towers are intended to supply cell phone and wireless broadband signals to those areas that remain underserviced in the township.
Staff brought forward a draft resolution at the regular meeting to permit the application to complete the required notification as per Industry Canada guidelines for the proposed installation of a telecommunications tower on the municipal property outlined above and directed staff to report back to Council once the notification process is complete.
Concession 2 East Bridge Reconstruction
Council considered the Public Works report regarding the Concession 2 East bridge rehabilitation. The report outlined the costs of three options including the removal of the existing bridge, partial rehabilitation and full rehabilitation. Councilor Clair, representative on the Heritage Advisory Committee provided the Committee with the history of the Tiny Trail bridges restoration and renovation, noting that the removal of the bridge would equal the removal of an important heritage artifact and the alteration of the Trans Canada Trail in Tiny. Any funding applications for rehabilitation would be helped by design drawings. The cost of the design drawings is included in the 2014 budget. Council voted to authorize J. Burnside and Associates to proceed with the design drawings as per Option 3 of the Public Works report. Mayor Millar voted against spending the money. Removing the bridge would make it easier to join the trail and $1 million has already been spent on the restoration of the trestle bridge.

Purchase of Two Emergency Response Vehicles
The Committee considered Emergency Services report regarding the purchase of 2 emergency response vehicles and a request to waive the procurement bylaw to single source the purchases.
The report outlined that a number of the fire vehicle manufacturers are offering very favorable pricing on new in stock pumpers with full warranty coverage. The vehicle will be available for inspection at the Ontario Association of Fire Chiefs annual education conference and trade show in Toronto in May. Savings of $20,000 to $30,000. could be realized by buying in stock vehicles versus custom built. Staff brought forward a draft resolution at the regular meeting to authorize the single source purchase of two emergency response vehicles. The Fire Chief was authorized to purchase two pumpers.

Confidential Closed Session
Mayor Millar questioned whether it was necessary to hold a closed session to discuss a confidential public works report regarding Deanlea Beach. The original correspondence from Mr. Drozd was discussed in open session at the October 13, 2013 Committee of the Whole Meeting. The Committee agreed that it could be discussed in open session. Staff brought forward a draft resolution at the regular meeting to implement the staff recommendations as outlined in Public Works Report PWR -11-14.

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Report on Council: March 31, 2014

Posted on March 31, 2014 by Webmaster

REPORT ON COUNCIL:
March 31, 2014
Committee of the Whole Meeting: 9:00 am –2:14pm,
Confidential Closed Session: 12:23pm-1:22pm
Regular Meeting: 7:00 pm – 7:31 pm
Mayor Millar, Deputy Mayor Lawrence, Councilors Warren, Wishart, Claire

New Municipal Staff Member
Mr. Henk Blom, Manager of Public Works, introduced Mr. Jim Tettmar, the Township’s new Roads and Parks Superintendent.

R. J. Burnside Comprehensive Parking Strategy
R. J. Burnside & Associates Limited (Burnside) was retained to prepare a Comprehensive Parking Strategy for the Township of Tiny in response to concerns raised by the Township Fire and Emergency Services with respect to on-street parking and interference with access for emergency operations. A proposed work plan was accepted by Council on December 9, 2013, for the development of criteria to assess on-street parking feasibility. On-street parking is primarily a concern along the local roadways that service shoreline and cottage properties. The original study area proposed by the Township Fire and Emergency Services included all local residential roads west of County Road 6 which covers the majority of the Township’s shoreline.
Burnside developed the following criteria to assess on-street parking:
Roads with No Ditches
a) No parking will be permitted on either side if the “shoulder to shoulder” width is less than 8.5 meters.
b) Parking will only be permitted on one (1) side if the “shoulder to shoulder” width is greater than 8.5 meters, less than 11.0 meters
c) Parking will be permitted on both sides if the “shoulder to shoulder” width is 11.0 meters or greater and the minimum parking width is provided on both sides.
Roads with a Ditch on One (1) Side
a) No parking will be permitted on either side if the “shoulder to shoulder” width is less than 9.0 meters.
b) Parking will only be permitted on one (1) side if the “shoulder to shoulder’ width
is greater than 9.0 meters, less than 11.5 meters and the minimum parking width is provided.
C) Parking will be permitted on both sides if the “shoulder to shoulder” width is 11.5 meters or greater and the minimum parking width is provided on both sides.
Roads with Ditches on Both Sides
a) No parking will be permitted on either side if the “shoulder to shoulder width is less than 9.0 meters.
b) Parking will only be permitted on one (1) side if the “shoulder to shoulder’ width is greater than 9.0 meters, less than 12.0 meters and the minimum parking width is provided.
c) Parking will be permitted on both sides if the “shoulder to shoulder” width is
12.0 meters or greater and the minimum parking width is provided on both sides.
All Conditions
a) No parking will be permitted unless there is a continuous parking lane for a minimum length of 100 meters.
Each roadway within the study area will have the pavement and gravel shoulder widths measured. Vegetation (grassed or treed / brush), grading / cross-slope and the presence of utilities, structures and ditches will be noted in order to determine the “shoulder to shoulder” width. Existing parking restrictions will be recorded. On May 26 a presentation will be made to Council. The presentation was received as information.

Public Works Report on Comprehensive Parking Strategy
Public Works Report PWR-06-14 dated March 31, 2014, from Henk Blom regarding the 2014 Comprehensive Parking Strategy was received and R.J. Burnside and Associates Ltd. was authorized to proceed with the investigation analysis and reporting as per the presentation “2014 Comprehensive Parking Strategy, Parking Criteria Report” March 31, 2014.
Brenda Armstrong, Safe Water Program Manager, Simcoe County district Health Unit.

2013 Recreational Water Surveillance Program
The mandate of the Public Health Unit is the prevention and reduction of water-borne illness and injury related to recreational water use at public beaches through the delivery of comprehensive public beach management programs which include surveillance and inspection, management and response and the reporting of data.
Ecolab is the most suitable and specific indicator of fecal contamination. The sources for E. coli are the feces of seagulls, geese, cattle, pig, wild animal, human and beach sand. E. coli is always present at the shoreline and in the swash zone where small children swim the count is much higher than further from the shore. Higher temperatures and more rainfall leads to an increase in recoil counts. Poor water clarity, increased wave action correlates with higher counts. The Health Unit sees a 3-8% increase in the risk of acute GI illness for people involved in recreational water use. Blue green algae is common during the summer months where the water is shallow, slow moving and warm. It may pose a health risk if algae produce toxins. There is the potential for gastrointestinal illness if the water is swallowed and itchy eyes and irritated skin if swum in. The MOE is responsible for testing areas of suspected blooms. It is very difficult to eradicate because if you kill the blooms the toxins are released.
Type E botulism toxin is produced by a bacterium that naturally lives in lake bottom sediment as harmless spores. Under certain conditions the bacteria begin to grow and produce toxin. The toxin enters the aquatic food chain, affecting fish and birds that eat fish or mollusks. The toxin is destroyed with cooking. Dead fish and birds should be handled with gloves. The presentation was received as information.

Keith Sherman Severen Sound Environmental Association, Woodland Beach Stream Investigation
In 2013 elevated counts of EPlan 779. coli in tamarack Creek were detected. The association looked at South Creek as well as the storm management system on Lawson Rd. They mapped streams in the area and examined the water sheds. They looked for evidence of pollution and took samples for testing. The Association found no direct link between the quality of the stream and the quality of the beach during monitoring. The sources of bacteria were identified and the Association found that the elevated levels of bacteria were not entirely due to streams. Something is coming into Tamarak Creek at the lower section and there is an increase in bacteria and chemicals in South Creek nearer the Bay. The higher levels of phosphorous could be due to sewage systems or the treatment of lawns. The presentation was received as information.

Dr. Clare Robinson Dept. of Civil & Environmental Engineering, Western University Groundwater and water quality (nutrient and E. coli) at Tiny beaches
A field study was conducted to examine the groundwater discharge rates to the lake, and nutrient and microbial (E. coli) concentrations at two beaches in Tiny Township from June – September 2013. The study was part a larger research project aimed at evaluating the contribution of groundwater to nutrient and fecal pollution at beaches of the Great Lakes.
Two beaches in Tiny were selected for our study, representing different beach conditions. The first field site was Balm Beach South (end of Sand Rd), and the second field site was Mountain View Beach (Concession Road 8).
The microbial water quality was very good at both beaches with water samples collected at ankle and chest depth only exceeding 120 CFU/ 100ml on one day at both beach sites (9 samplings of ground water and swash zone water June – Sept 2013). E. coli concentrations in the groundwater (pore water) near the shoreline were consistently higher than ankle depth water at both beach sites. E. coli concentrations decreased offshore with chest depth water having lower concentrations than the ankle depth water. E. coli concentrations in the lake water (ankle- and chest-depth samples) were generally increased on days with high wave action and concentrations in the pore water near the shoreline were reduced. This indicates that high E. coli levels in the lake may be due to sediment resuspension and mobilization of E. coli that accumulates in the pore water and sand near the shoreline. While E. coli concentrations associated with the sand were higher at Mountain View, compared with Balm Beach South, the concentrations were relatively low at both beaches compared with other urban beaches studies. At Mountain View Beach the upshore sand had the highest mean E. coli concentrations; however there was significant variability associated with the concentrations in the foreshore sand. The high E. coli in the up shore sand at Mountain View beach may be associated with animal (geese, gulls) feces and favorable moisture conditions in the sand for the persistence of bacteria.
Strong ground water discharge seemed to be the driving force to moving pollutants into the Bay.
Nitrate and phosphate concentrations and e coli levels were found to be low at Tiny Beaches compared with urban beaches. Nitrate levels were higher in the summer and decreased in the fall. This may be due to poorly performing septic systems. Dye tracing from nearby septic systems would verify this. The report was received as information.

Deferred Motion 051/14 — Plan 779 deferred January 27, 2014 Regular Meeting of Council
As a result of a Boundaries Act application, certain information came to light creating conditions of uncertainty with respect to ownership involving plan 779. This uncertainty can only be resolved in a Court.
The confidential correspondence dated January 20, 2014, from Mr. John Barzo, LLB, Barrister and Solicitor, regarding Plan 779, along with the Court Application was received. Council directed the Township Legal Counsel, John Barzo to initiate the process of the Notice of Application to be served on all named respondents (140) regarding Plan 779 and that Mr. Barzo seek an immediate certificate of Pending Litigation, to be registered against the properties purported to have been transferred by a “quit claim deed” regarding Plan 779, along with the beach lands between the westerly boundary of Plan 779 and the water’s edge and that the Survey Report prepared by Chester Stanton, OLS, dated December 17, 2013 be released to the public.
Mayor Millar voted against this motion. He is indifferent to the outcome but using a cost benefit analysis he came to the conclusion that significant costs will be incurred by the township and the owners in plan 779 with a lack of net benefit accruing to the citizens of the municipality. Millar believes that the costs will be significant and the benefits negligible, if any.

Communication Guide – Plan 779
Council adopted the “Communication Guide – Plan 779” and appointed the Chief Administrative Officer as the spokesperson for communication regarding Plan 779; and brought the Communication Guide out of the In Camera Agenda of March 31, 2014 and made it available to the public.

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Report on Council: March 10, 2014

Posted on March 10, 2014 by Webmaster

REPORT ON COUNCIL:
March 10, 2014
Committee of the Whole Meeting: 9:00 am –10:09 am
Confidential Closed Session: na
Regular Meeting: 10:20 am-10:45 am
Councilors Warren, Wishart, Claire (absent: Mayor Millar & Deputy Mayor Lawrence)

Ms. Holly Bryce, C.A.O., Town of Penetanguishene, Mayor Scott Warnock, Township of Tay/Huronia Area Tourism Action Plan
On behalf of the Huronia Area Tourism Strategy Steering Committee (HATS),
Holly Bryce and Scott Warnock presented the Huronia Area Action Plan.

Tourism has been identified as one of the four pillars by the Huronia Economic Alliance. The Huronia Area Tourism Strategy Steering Committee is looking at developing more efficient and effective model for destination planning and management ; developing a tourism strategy that is industry driven and supported; identifying opportunities for better co-ordination between local and regional partners; and identifying opportunities to refresh/enhance or create new experiences and form partnerships with operators and government.

In September 2013, four municipalities received funding from the Ministry of Tourism, Culture and Sport through the Tourism Development Fund to develop a Huronia Area Tourism Action Plan. Now the four municipal councils must accept the report and authorize the Steering Committee to implement the Action Plan. Then the Steering Committee will recruit representatives from the area tourism industry and other stakeholders.

From June to September the Steering Committee will develop a Business plan to implement the Action Plan, research funding sources for the plan, consider how to provide the human resources to implement the plan and then provide a report to the four municipalities.

Staff was instructed to bring forward a draft resolution at the Regular Meeting of Council to receive the presentation as information.

Huronia Area Tourism Action Plan
The Committee considered Planning & Development Report PD-015-14 from Shawn Persaud, Manager of Planning & Development, regarding the Huronia Area Tourism Action Plan.

Staff brought forward a draft resolution at the Regular Meeting providing its support in principle for the Huronia Area Tourism Action Plan; that the Huronia Area Tourism Steering Committee be delegated the responsibility to implement the Action Plan until the Huronia Economic Development Corporation (HEDC) is established to undertake the tourism portfolio; and that the Huronia Area Tourism Steering Committee be required to provide update reports to the Huronia Economic Alliance until the HEDC is established on the process of the Tourism Action Plan.

County of Simcoe/Notice of Study Commencement, New Road Maintenance Facility, Moonstone/Perkinsfield Class E.A.
Council moved that the correspondence received February 3, 2014 from the County of Simcoe regarding a Notice of Study Commencement, New Road Maintenance Facility Moonstone/Perkinsfield, Class Environmental Assessment, be received; and that Council is concerned that the Level of Service for County Roads in the Township of Tiny may be affected; and that Council directs staff to respond to the Notice of Study Commencement noting Council’s concern and requesting participation in the Class EA process and to be fully informed and address concerns as they arise.

Great Lakes and St. Lawrence Cities Initiatives: Call for Resolutions for Presentation at the 2014 Annual GLSLCI Meeting
Council moved that the correspondence dated March 3, 2014, from Mr. Simon Belisle, Program Assistant, Great Lakes and St. Lawrence Cities Initiative (GLSLCI), regarding a call for resolutions for the 2014 Annual GLSLCI meeting, be received And that the Township of Tiny supports the full closure of the Chicago Canals to stop any possible entry of the Asian Carp through that access to the Great Lakes; And that the Township of Tiny supports the placing of removable sills in the St. Clair River bed to mitigate the water levels in the middle Great Lakes (Michigan and Huron).

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Report on Council: February 28, 2014

Posted on February 28, 2014 by Webmaster

REPORT ON COUNCIL:
February 28, 2014
Committee of the Whole Meeting: 9:00 am –12:05 pm
Confidential Closed Session: 1:45 pm-2:13 pm
Regular Meeting: 12:39 pm – 2:15 pm
Mayor Millar, Deputy Mayor Lawrence, Councillors Warren, Wishart, Claire

Mr. Jeff Langlois, Vice President, R.J. Burnside & Associates Ltd. re: McMahan Water System Municipal Class E.A.
The McMahan system is currently supplied with potable water via a temporary connection to the municipally owned and operated Bluewater Drinking Water System. The Township has identified the need to establish a long term water supply and servicing solution for the McMahan Subdivision.

After reviewing the public and agency input it is Burnside’s opinion that connecting to the Bluewater Drinking Water System is the preferred solution.

The next steps would be to issue a Notice of Study Completion and provide a Project File Report for public review and comment (30 day review period) and then update Council upon expiry of the review period. The final steps would be design, approvals and construction.

Staff brought forward a draft resolution at the Regular Meeting to upgrade the McMahan System, provide a permanent connection to the Bluewater Drinking Water System and upgrade the Bluewater DWS as necessary to supply the McMahan System including decommissioning the existing McMahan distribution system and advertising the Notice of Study Completion for Municipal EA after the 30-day review period.

Rex Meadley, President and Bill Goodale, Project Manager, Tatum and Associates Ltd, re: 2013 Reinspection Program
On April 29, 2002 the Township of Tiny passed By-law 02-018 implementing a Township-wide sewage system reinspection program. The Township then contracted C. C. Tatham & Associates Ltd. to carry out this program under the direction of, and in association with, the Municipal Planning and Building Departments.

The intention of the program is to identify and resolve environmental and/or health hazards associated with malfunctioning sewage systems and to bring any unsafe sewage systems into compliance with the Ontario Building Code.
In June 2013 Tatum reviewed their files from 2012 and there were 444 properties that still required a septic tank pump-out or some type of follow-up work. Tatum sent a letter to these properties. As of December 31, 348 of these residents had resolved their deficiencies. Tatum has started to prepare Orders to Comply for the remaining 96 properties. The Orders will be issued in the spring of 2014.

In August 2013 Tatum issued 95 Orders to Comply, to property owners where deficiencies remained from the 2011 program. By December 31, 67 of these Orders had been resolved. The remaining property owners are working towards compliance. If the remaining owners have not resolved their deficiencies in the spring of 2014 their files will be referred to the Bylaw Department to proceed with charges for failing to comply with an Order.

In 2013 Tatum worked with the Bylaw Department and Township’s prosecutor to resolve 16 Orders to comply in the Ontario Court of Justice. In all cases the property owners were charged with failing to comply with an Order to Comply from past years of the program. Eight owners pled guilty to the charges and two of the cases went to trial where both owners were found guilty. The 10 convictions carried with them a total of $4150 in fines. The owners have remedied the deficiencies.
There are still 6 properties from the 2010 program with outstanding Orders and these are at various stages in the Ontario Court of Justice.

Tatum recommends proceeding with the program in the north-west section of the Township. In addition they will follow-up with the lot owners (532 total) who have not submitted pump-out records or responded to deficiency notices from the previous year’s programs.

Asset Management Plan by Infrastructure Solutions Inc
While different infrastructure assets have different lifespans the average lifespan across all categories is 50 years. In 2007 almost 60% of Canada’s total public infrastructure was over 40 years old and in need of rehabilitation or replacement.

The Township of Tiny’s infrastructure deficit is determined to be approximately $1,268 per person (2013 figure), well below the national average in excess of $10,000 per person.

Like the vast majority of local governments in this province, the Township of Tiny is challenged with aging infrastructure, constrained budgets, and the need to realize the many benefits of a comprehensive asset management plan: A 20 year Asset Management Plan broken down by major asset types, and for all asset types, for the years 2013 to 2032.
On the basis of reports and age, Infrastructure Solutions found bridges, culverts and the drainage network of Tiny to be in good shape while the road and water network are in fair shape.

Infrastructure Solutions Inc. found that the Township is very well run, with an infrastructure funding gap like many other similarly sized townships.

Nevertheless the Township needs to get better handle on financials so that the funding gap may be reduced. Infrastructure Solutions is suggesting that Tiny prioritize assets and create an Operating Performance Indicator. Levels of service would be assessed. Repair response times; do we deliver services effectively; do we need to cut back or drop something; what level of service do we need; is the level of service adequate are questions which would be asked. This process would feed into a prioritization matrix which would identify where to put the money and what work to be done. As an example, the township would resurface roads that fell within the 7 year surface lifespan first instead of fixing a road where the underlying aggregate was damaged because the resurfacing on the first road will last longer. In the long run it’s more economical to let the road in bad shape go for a few years without repairs and rebuild it. The township would have an accurate list and timing of projects and could save 20-30% on efficiencies.

Infrastructure solutions pointed out that to sustain an infrastructure funding surplus for water the Township needs to do a water rate review that looks over a much longer horizon than the one they are presenting using (i.e. 50-80 years)
Tiny needs to embrace the principles of an Asset Management Plan to formulate assumptions, projections and strategies.
A special infrastructure annual levy increase of 0.5% would generate sufficient revenues to eliminate the tax related infrastructure gap over 20 years. These contributions would be dedicated to the replacement of existing reserves. By increasing the levy by an additional 0.5% annually this will increase the funds available over the 20 year period by approximately $9.2 million. In year one, the additional 0.50% special levy would generate an additional $43,000. In year 20, with an assumed 0.5% special infrastructure levy, this would generate an additional $990,000.

The Township is very well run but has insufficient funds from existing sources to proactively manage its infrastructure and will need to prioritize its requirements to maximize the impact of existing financial resources. The Township needs to be proactive in reviewing and capitalizing on the upcoming Provincial and Federal contributions to the infrastructure deficit to ensure maximum benefit for the Township. It should seek government grants to be able to undertake the capital projects outlined in the Asset Management Plan and deal with its growing infrastructure deficit.

The Township needs to be proactive in reviewing funding options including Infrastructure Ontario Lending Policies, Private Public Partnerships, user fees and other funding options to have an understanding of financing options.
Infrastructure Solutions recommends that a special infrastructure levy should be considered to help the Township to reduce the gap over time In the event that the Township implements an infrastructure levy, a percentage of the additional funds should be transferred into a reserve so that the Township has some flexibility to prioritize and sustain future infrastructure and service level requirements. The Township needs to embrace the principles of Asset Management to formulate assumptions, projections and strategies for the future. The Plan should be modified on an ongoing basis based on changes in the municipal environment.

The Township should track the results of its projections on current operating and capital spending and funding levels in order to fine tune the forecasting process. The Township should continue analysis and examination of key financial goals and strategies that guide future priorities and expenditures.

Ontario One Call
The Province of Ontario passed on June 19, 2012 the Ontario Underground Infrastructure Notification System Act (OUINSA). OUINSA has made Ontario One Call the de facto service for underground locate requests. All municipalities are required by law to become members of Ontario One Call by June 18, 2014. Membership to Ontario One Call means that the Township will provide all underground servicing information to Ontario One Call to maintain a data base of information for underground service locate requests. Ontario One Call will provide the Township with underground service locate requests from contractors. The majority of service requests will be potable water related with a small amount for roads/storm sewer items.

The Agreement is a standard municipal agreement and must be executed by all parties, in accordance with OUINSA, no later than June 18, 2014.

This is a Regulatory item to which the Township is obligated through law. There will be minor impact for financial purposes. Tiny does not anticipate any impact on staff or contractors as the Township already ascribes to a similar service from various parties through a one call system. Set up fees to municipalities are waived until January 1, 2015 if the municipality becomes a member of Ontario One Call by June 18, 2014. Service fees are charged at a rate of $1.60 per locate request. Given the minimal number of locate request received by the Township they do not anticipate this cost to be a concern (less than $2000/annum).

In order to comply with the Ontario Underground Infrastructure Notification System Act, 2012 it is recommended that Public Works Report “Ontario One Call Agreement”, February 28, 2014 be received and that the Mayor and the Clerk be authorized to execute the Ontario One Call Service Agreement and Addendums.

Accessibility Advisory Committee Motion Wyebridge Community Centre
The Accessibility Advisory Committee has completed accessibility audits of Township owned facilities and parks and the Committee would like to focus on the accessibility requirements of the Wyebridge Community Centre. As the Council representative of the Accessibility Advisory Committee, Mayor Millar presented Motion ARC-04114 regarding the accessibility requirements of the Wyebridge Community Centre. The AAC is seeking the assistance of the Public Works Department to complete the required work in 2014.

Staff brought forward a draft resolution at the Regular Meeting Council to support the Accessibility Advisory Committee in this endeavor.

Fundraising Initiatives for Mobi Mats
As the Council representation for the Accessibility Advisory Committee Mayor Millar presented a motion regarding the use of mobi-mats on Township beaches as an opportunity to increase accessibility to the disabled;

The Accessibility Advisory Committee discussed fundraising initiatives in this regard at its meeting of February 11, 2014. The Accessibility Advisory Committee is proposing to meet with representatives of the Business Association of Balm Beach to discuss potential fundraising opportunities. Staff brought forward a draft resolution at the Regular Meeting to endorse the Accessibility Advisory Committee in this matter.

Tiny Trail and Active Transportation and Community Recreation Advisory Committee/Motion/ATV Use on Tiny Trail
As the Council representative of the Community Recreation Advisory Committee, Councillor Wishart presented motions from the Tiny Trail and Active Transportation and the Community Recreation Advisory Committee regarding the removal of ATV use on the Tiny Trail effective December 31, 2014 in accordance with the Active Transportation Master Plan. The Master Plan intention was to remove motorized vehicles by 2014.

Staff brought forward a draft resolution at the Regular Meeting to authorize an amendment to By-law 03-053 to enable the removal of ATV use on the Tiny Trail effective December 31, 2014.

Heritage Advisory Committee/Motion Concession 3 East Bridge Proposed Restoration
As the Council representative of the Heritage Advisory Committee, Councillor Claire presented Motion H-08/14 regarding a proposed restoration study of the bridge.

Mayor Millar would not support a restoration and would recommend the bridge be reduced to a level road crossing. Councilor Wishart added that given the limited funds for restoration he would choose to refurbish the rail station because it is more visible and would have more uses.

Staff was instructed to bring forward a draft resolution at the Regular Meeting to defer a decision regarding the rehabilitation of the bridge until R. J.Burnside & Associates Limited has provided a presentation at the March 31meeting.

CONFIDENTIAL/CLOSED SESSION
Council met in closed session to deal with a clerk Performance Review.

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Report on Council: February 10, 2014

Posted on February 10, 2014 by Webmaster

REPORT ON COUNCIL:
February 10, 2014
Committee of the Whole Meeting: 9:00 am –12:38 pm
Confidential Closed Session: na
Regular Meeting: 1:20 pm – 1:34 pm
Mayor Millar, Deputy Mayor Lawrence, Councillors Warren, Wishart, Claire

Announcements
Mayor Millar announced that the Huronia Economic Alliance will be unveiling the Huronia Area Tourism Action Plan on February 20 from 8:30 am to noon at Ste. Marie Among the Hurons in Tay Township.

Letter to Premier/Proposed OPP Billing Model
Councillor Warren requested a discussion of the delivery of the Township’s concerns to the appropriate agency regarding the proposed OPP billing model. The increase in costs seems somewhat unfair given the high percentage of seasonal residents who are already paying for these services where they are permanent residents. Consideration should also be given to a transitional fund to avoid a big hit the first year.

Staff was instructed to bring forward a draft resolution at the Regular Meeting of Council to direct staff to forward a letter to AMO Steering Committee with copies to the OPP Working Group and the Premier of Ontario outlining the Township’s concerns as it relates to the potential financial impact and the current inclusion of seasonal residents on a base household costing calculation.

Joint Compliance Audit Committee
Section 81.1 (1) of the Municipal Elections Act states that a council or local board shall, before October 1 of an election year, establish a Compliance Audit Committee. The current Joint Compliance Audit Committee under By-law 10-057 will expire on November 30, 2014.

Staff from Midland, Penetanguishene,Tay and Tiny have been discussing a Joint Compliance Audit Committee for the next term of Council similar to the 2010 joint committee. The structure of the joint committee would consist of five members with two (2) representatives from Midland and one (1) representative each from Penetanguishene, Tay and Tiny. Each committee member will receive $75/meeting which will be paid by the member municipality requiring the service or from where the complaint(s) originate. In some cases, the municipal auditors may be required to investigate complaints as determined by the Joint Compliance Audit Committee. Staff brought forward a draft resolution at the Regular meeting to authorize the creation of a Joint Compliance Audit Committee with Midland, Penetanguishene and Tay for the next term of Council in order to comply with Section 81.1 of the Municipal Elections Act.

By-law 4 th Quarter Activity Report for 2013 (October 1- December 31) Staff analyzed the decrease in quarterly complaints from last year and drew the following conclusions.

1. Roadside Debris: Staff felt the marked decrease in roadside debris occurrences is due to the transference of the roadside debris program back to Public Works. By-law Officers placed the County of Simcoe yellow warning stickers on non-collectable waste items during their regular patrols with a 72 hour deadline for debris removal. Each address was recorded and then shared with the Public Works Department.

2. Littering: From 2012 to 2013 the littering complaints decreased by seven (7) or 50%. Staff noted a decrease in the number of complaints relating to the dumping of leaves and the dumping of garbage on the roadside. Staff thought that the early arrival of winter this year, compared to last year, may explain the decrease in complaints.

3. Zoning: From 2012 to 2013 the Zoning complaints increased by six (6) occurrences. Staff did not see any patterns or trends to explain the increase.

Draft Property Standards By-law
At the October 28th, 2013 Committee of the Whole meeting Council reviewed Clerks Department Report CR-032-13 regarding the DRAFT Property Standards Bylaw. Council reviewed the By-law & Committee Terms of Reference Appointment By-law. Staff was directed to advertise for Property Standards Committee members. The committee member applications were received and the two by-laws are to be brought forward at a future Committee of the Whole meeting for consideration and approval.
b) Court
On October 17, 2013, the By-law Department had eleven (11) items on the Court Docket:
• One Open Burning By-law infraction to which the defendant pleaded guilty & received a $150 fine.
• One Noise By-law infraction was withdrawn as the witness passed away.
• One Zoning By-law infraction was adjourned to December 5th,, 2013 to set a trial date.
• In the matter of the two Clean Yards infractions, the first defendant pleaded guilty & received a $100 fine. The second case was adjourned for personal service on February 6, 2014.
• In the matter of six Parking infractions, a conviction was registered in three cases, two were withdrawn and one returned for personal service.
• A total of $425.00 in fines was imposed for the October 17th 2013 Court Date.
On December 5, 2013, the By-law Department had twenty one (21) items on the Court Docket:
• Two Open Burning By-law infractions to which the defendants pleaded guilty & fines totaling $200 were imposed.
• Two Zoning By-law infractions which were both adjourned to a future court date.
• Two Noise By-law infractions. The first matter was withdrawn as the witness did not appear. In the second matter the defendant pleaded guilty & received a $75.00 fine.
• In the matter of three Parks By-law infractions relating to motorized machines on the beach, the first two defendants pleaded guilty and fines totaling $190 were imposed and the third defendant pleaded guilty & received a suspended sentence.
• In the matter of four Parks By-law infractions relating to BBQ’s on the beach, all defendants pleaded guilty and fines totaling $300 were issued.
• In the case of seven dog at large infractions, six of the defendants pleaded guilty and fines totaling $475 were imposed and the remaining case was withdrawn at the end of the afternoon as there was insufficient court time for a trial.
• One charge for failing to license a dog for the current year, which the defendant pleaded guilty to and received a S50.00 fine.
• Total fines imposed for the December 5th 2013 Court Date were $1,290.00
Short Form Wording
On December 9, 2013 the Township received Short Form Wording approval for the Clean Yards By-law #13-032 and for the Open Air Burning By-law #13-057

Huronia Economic Alliance-Economic Development Strategic Action Plan 2
This plan represents a first step in building an inter-municipal organization to support and foster regional economic development by working collaboratively and pooling resources. This type of collaborative effort is rare among municipalities but HEA believes that economic prosperity is a shared responsibility between jurisdictions and that a group is stronger and can accomplish more.

The intent of the HEA since its conception was to create a welcoming and open environment that would encourage innovation, investment and economic sustainability for the region. The HEA action plan provides a blueprint/road map toward that end. The plan recommends, as a first step, that a new arms length regional development agency/corporation (Huronia Economic Development Corporation – HEDC) be put in place to ensure: that all stakeholders within the community are represented; outside expertise and a broad range of interests are recognized; effective advocacy for economic prosperity happens; organizational autonomy and reduced bureaucracy, good governance and reporting occurs.

Once established, this new agency/corporation would be charged with identifying priorities and developing a multi-year action/project plan. Once the priorities have been identified, it will be necessary to assign specific metrics and measurements to each priority so that meaningful results and accomplishments can be tracked and reported.

It is anticipated that funding from the County of Simcoe ($400,000 over two years) would permit this new body to recruit and hire an Economic Development Officer to implement many, if not all, of the contained recommendations. A formal reporting structure to Council would be established to ensure Council is kept apprised of the initiative’s progress.

The next steps would be to receive all four Council’s support, in principle, for the Action Plan and the Terms of Reference; begin legal and administrative work to establish the HEDC including the recruitment process for Board Members-HEDC and an Economic Development Officer.

Once established the HEDC would review HEA-EDSAP and set priorities and multi-year project plan(s) (including specific metrics and targets). It would provide regular reports back to Councils on its progress.

It is anticipated that the HEDC could be in place by May 2014. Staff brought forward a draft resolution at the Regular Meeting to support the plan in principle; to approve the terms of reference and that the Huronia Economic Alliance be delegated the responsibility in conducting all legal and administrative work required to establish the Huronia Economic Development Corporation. In addition, that all funding provided by the County of Simcoe be transferred to the North Simcoe Community Futures Development Corporation to be held in trust for the use by the Huronia Economic Development Corporation. The consulting group has identified tourism and agriculture as a focus for Tiny. The Economic Development Officer is expected to engage the local community but agriculture has to step up and move forward. They can’t wait for Council to do something. Business beyond Huronia needs to be recruited.

Group Benefits: Age Restrictions Analysis
The Committee reviewed Treasury Report TR-005-14 from Doug Taylor, Manager of Administrative Services/Treasurer, regarding an analysis of age restrictions for group benefits. The total costs of group benefits declined over the year. Drug and dental costs are the biggest drivers. The Councillors felt that they should be covered for benefits over the age of 70 years. Mayor Millar felt it was unfair to extend this only to Councillors and that Councillors should buy benefit coverage once they reach the age of 70 years. If Councillors need out of country coverage to attend municipal affairs then they should be reimbursed for that small cost. He felt that this extension may have a significant impact on group rates. He added that he had made a suggestion with the previous Council that a group be formed to study compensation and benefits and put forward their reecommendations. That would take this issue out of the hands of Council.

Staff was directed to research and report back to Council on the estimated costs associated with extending the Major Medical Benefits; Professional Services Benefit; Vision Care Benefit; Hospital Care Benefit and the Dental Insurance Benefit beyond the age of 70 for both Staff and Council; and that staff report back on the 2014 Budgeted group benefit cost allocation to individual members of Council.

Stephen R. Ogden/County Site 66
Correspondence dated January 19, 2014 from Stephen R. Ogden regarding County Site 66, was received; and Council directed staff to release Pages 6 and 7 of the Dixon Hydrogeology Limited Report dated December 8, 1995 with a covering letter indicating the history of the vesting of the site in error to the County of Simcoe.

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Report on Council: January 27, 2014

Posted on January 27, 2014 by Webmaster

REPORT ON COUNCIL:
January 27, 2014
Committee of the Whole Meeting: 9:00 am – 1:05 pm
Confidential Closed Session: 11:35 am – 1:05 pm
Regular Meeting: 7:00 pm-8:11 pm
Mayor Millar, Deputy Mayor Lawrence, Councillors Warren, Wishart, Claire

Mr. Peter Armstrong, Born to Ride Bicycle Cycling Community Partnership Program
On behalf of Born to Ride Bicycle, Mr. Peter Armstrong provided an overview on
the Cycling Community Partnership Program (CCPP). Municipalities would purchase a membership for $5000/year and CCPP would develop tours of the area, post the cycling tours on their website and promote the tours by networking through cycling mediums, tradeshows and other opportunities. Mr. Armstrong pointed out the economic benefits derived from the guided cycling tours within the County of Simcoe. Mayor Millar suggested that Mr. Armstrong contact the Huronia Economic Alliance and work through them.
This matter will be further discussed at the February 10, 2104 Regular Committee
of the Whole meeting.

Ms. Frieda Baldwin, Simcoe County Trails Permanent Pilgrimage Route on the Township of Tiny Trail
On behalf of the Simcoe County Trails, Ms. Frieda Baldwin requested permission to
install signage along Tiny Trails to establish a permanent pilgrimage route to the
Martyrs Shrine (Township of Tay) from various locations in the County of Simcoe. This would be part of a process that would involve researching accommodation along the routes; hiring summer students to mark the routes; creating maps and a promotional brochure of the routes and promoting the routes. The Martyrs Shrine organizes pilgrimages to Midland from Burlington, Guelph and Toronto. Ms. Baldwin pointed out that the pilgrimage route would bring tourism to the region.
This matter will be further discussed at the February 10, 2104 Regular Committee of the Whole meeting.

Corporate Insurance 2014 Renewal Cost Increase
The Committee considered Treasury Report TR-004-14 dated January 27, 2014
from Doug Taylor, Manager of Administrative Services/Treasurer, regarding the
increase in corporate insurance cost for 2014. The report outlined the Township of
Tiny costs for the past 4 years as well as comparison costs for other municipalities
in Simcoe County. The corporate insurance market has become increasingly costly to public organizations over the past several years because the cost to insure liability has increased. Liability claims are increasing in number as are the size of awards. The factors that influence premium costs are claims history, court judgment trends (i.e. larger awards) the size of deductibles and the growing trend for claimants to use personal injury lawyers. The trend to increasing insurance costs is likely to continue as long as courts continue to make larger monetary awards and a greater number of claimants pursue liability claims. Mr. Taylor recommended that funding for the higher cost be determined at the end of 2014, if required.

County Council/Update
Mayor Millar reported that the most significant items discussed at the last County Council meeting were the funding for the Huronia Economic Alliance (HEA) in the amount of $400,000 over a two year period shared by the North Simcoe municipalities and the revised housing strategy/initiative to better reflect the needs
of the homeless in North Simcoe. He also spoke on the $5,600. advertising campaign
developed by AMO to encourage MPs to move on Bill 91 (Waste Reduction Act, 2013) which recognizes that the majority of the cost of waste and recycling should be borne by
the manufacturer/importers and the users of the products rather than the taxpayers
at large.

Annual Appointment of a Council Member to the Committee of Adjustment
The Committee reviewed Planning & Development Report PD-007-14 dated
January 27, 2014, from Shawn Persaud, Manager of Planning & Development,
regarding the appointment of Councillor Gibb Wishart to the Committee of
Adjustment for an additional year in accordance with Section 44(3) of the Planning
Act, R.S.O. 1990, c. P.13 as amended.
Staff brought forward a draft resolution at the Regular Meeting for formal consideration appointing Councillor Gibb Wishart to the Committee of Adjustment for an additional year.

Wyevale Master Plan/Sale of Property
Mayor Millar spoke to his notice of motion which he presented at the January 13th, 2014 Council meeting with respect to the sale of land to fund the Wyevale Park Master Plan. He requested that staff investigate the potential sale of two (2) lots (Lots 29 and 30, Plan 51M-361) in the hamlet of Wyevale to fund the park improvements. The Wyevale Master Plan process is underway to address the capital contributions or improvements to parks and recreation facilities. The lots are zoned as registered building lots, not parkland and all money received would be spent on the erection, improvement or repairs of buildings and the acquisition of machinery for park and recreational purposes. The revenue generated from the sale would fund the cost of park improvements as identified in the mMaster Plan. Councillor Claire wanted to see the Master Plan before moving forward.

Councillor Warren moved and Lawrence seconded that staff report back to Council on the feasibility, process and timing of the potential sale of two lots as a possible source of funding to cover the cost of the potential park improvements identified from the Wyevale Master Park Plan and that no sale will proceed until the Master Plan is approved by Council.

Depositing of Snow on Municipal Property
Mayor Millar reported he has received calls from residents regarding the depositing of snow by certain individuals onto municipal property. He noted that in some instances, some property owners are bearing the cost of snow removal and in other cases Public Works is tasked in hauling the snow away at no cost to the property owners. Mayor Millar would like a policy in place to regulate the removal and depositing of snow on municipal property to achieve consistency throughout the municipality.

CONFIDENTIAL/CLOSED SESSION
The Committee of Whole met in closed session to deal with advice that is subject to solicitor-client privilege, including communications necessary for that purpose regarding Plan 779 and personal matters about an identifiable individual, including municipal employees/Tiny Trails and Active Transportation Sub-Committee (TTAT)
Appointment.

John Barzo, LLB/Chester Stanton, OLS/Plan 779
The discussion took place in the confidential/closed session of the meeting with respect to advice that is subject to solicitor-client privilege, including communications necessary for that purpose regarding Plan 779 (Wymbolwood Beach).

Councillor Wishart moved and Mayor Millar seconded that the confidential correspondence dated January 20, 2014, from Mr. John Barzo, LL.B, Barrister and Solicitor, regarding Plan 779, along with the Court Application, be received; and that Council directs the Township Legal Counsel, John Barzo, LLB, to initiate the process of the Notice of Application to be served on all named respondents (140) regarding Plan 779; and further that Mr. Barzo seek an immediate Certificate of Pending Litigation, to be registered against the properties purported to have been transferred by a “quit
claim deed” regarding Plan 779 along with the beach lands between the westerly boundary of Plan 779 and the water’s edge and that the Survey Report prepared by Chester Stanton, OLS, December 17, 2013 be released to the public.
A motion to defer the above motion was introduced by Claire and seconded by Millar and carried 5-0.

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