{"id":485,"date":"2004-02-23T02:30:38","date_gmt":"2004-02-23T06:30:38","guid":{"rendered":"http:\/\/tinycottager.org\/creports-wordpress\/?p=485"},"modified":"2018-04-06T20:39:04","modified_gmt":"2018-04-07T00:39:04","slug":"council-reports-february-1623-2004","status":"publish","type":"post","link":"https:\/\/tinycottager.org\/site\/?p=485","title":{"rendered":"Council Reports: February 16+23, 2004"},"content":{"rendered":"
\n

REPORT ON COUNCIL <\/b>
\nFebruary 16, 2004
\nSpecial Meeting of Committee of the Whole: 10:13 a.m. \u2013 11:26 a.m.
\nFour members of Council present. Deputy Mayor Pierre Paul Maurice absent.
\n<\/i>
\nCONFIDENTIAL \/ CLOSED SESSION: 10:14 a.m. \u2013 11:23 a.m.<\/b> At the end of this session \u201cCouncil adopted and approved a course of action respecting a personnel matter set out in camera and directed that all necessary by-laws be prepared for formal consideration to give effect to the action adopted.\u201d
\nREPORT ON COUNCIL<\/b>
\nFebruary 23, 2004
\nCommittee of the Whole: 10:05 a.m. \u2013 6:27 p.m.
\nEvening Meeting: 7:00 p.m – 10:57 p.m.
\nAll Members of Council present
\n<\/i>
\nNOTE:<\/b> A number of decisions were delayed until March when Council is to consider the full budget for the coming year.<\/p>\n

CONFIDENTIAL \/ CLOSED SESSION:<\/b> No closed session.<\/p>\n

LAFONTAINE GROUP HOME PROPOSAL:<\/b> Application had been made for a zoning change to permit a group home \/ treatment centre in Lafontaine for young men aged 13 to 17. Such a centre would accommodate 10 to 15 residents. At the packed public meeting on the subject, which preceded the regular evening meeting of
\nCouncil, the applicant used the slogan: “Catch a Fish, not a Buzz”. Approximately 6 individuals spoke in favour of the application, only one of whom lives within a kilometre of the proposed centre. Eight individuals spoke against the application. The applicant had no answers for many of the concerns raised. He was asked to do further work on his application and to notify the Township at least 20 days in advance when he is ready for another public meeting on his application.<\/p>\n

DEPUTATIONS AT EVENING COUNCIL MEETING:<\/b> Former Mayor Anthony Lancia made a deputation expressing concern over Township financial procedures under the last Council in 2003 and under the new Council since December. He raised questions about manual (as opposed to computer generated) cheques, about the treasury department\u2019s failure to follow the Township\u2019s Financial Procedures By-law, about legal fees, about the need to issue a single cheque to pay the many small monthly invoices from Hydro, and about 13 omissions from the Agenda Cheque Registry. The Township\u2019s Auditors, BDO Dunwoody, examined his charges and one of their partners, Kathy Black, read their report at the meeting of Council on March 9. This report is reassuring about the activities of the Township\u2019s treasury department, though there are a few procedures that could be tightened. These are to be introduced. Click http:\/\/tinycottager.org\/councilreports\/0216+2304.html#deputations, for the responses Kathy Black made to questions from Councillor Panasiuk and from Mayor Klug and for the full report of the Auditors.
\nJanet Evans (wife of Clerk \/ CAO Earl Evans) made a deputation expressing concern over Township administrative and personnel procedures, particularly in relation to her husband’s employment by the Township. Two questions she raised were also answered in the Auditors\u2019 Report.<\/p>\n

BY-LAW TERMINATING THE EMPLOYMENT OF CLERK \/ CAO:<\/b> A by-law was passed which terminated\u00a0the employment of Township Clerk \/ CAO Earl Evans. Mayor Klug expressed the regret of Council in the matter.<\/p>\n

PAY EQUITY:<\/b> Council approved maintenance of pay equity for 2001, 2002, 2003 and 2004.<\/p>\n

BY-LAWS CONCERNING DISCHARGE OF FIREARMS AND REGULATION OF THE KEEPING OF EXOTIC ANIMALS:<\/b> Council asked Shawn Crawford, Municipal Law Enforcement Office (who had, on the instruction of the previous Council, drafted by-laws concerning firearms and exotic animals), to assess the extent of hunting and target practice in the township\u2019s residential areas and the prevalence of the keeping of exotic animals,\u00a0review provincial and federal legislation regulating discharge of firearms and the keeping of exotic animals, and\u00a0see whether a by-law regulating the keeping of exotic animals could operate retroactively.<\/p>\n

With this information in hand, Council would then decide whether by-laws were necessary and what their focus should be.<\/p>\n

METEOROLOGICAL TOWER:<\/b> Ventus Energy Inc was given approval to erect a temporary tower in the north end of the Township to monitor wind for 12 months. If there is sufficient flow, a wind farm is a possibility.
\nResponses of BDO Dunwoody partner, Kathy Black, to Councillor Panasiuk\u2019s Questions about the Auditors\u2019 Report — <\/b>
\nThe Acting CAO directed the Treasurer to ask for a report from the Township Auditors about points raised in former Mayor Anthony Lancia\u2019s deputation. It was within the CAO\u2019s power to do so as the cost was less than $5,000.
\n\u0095 It is Kathy Black\u2019s 3rd year auditing the Township\u2019s books. [BDO Dunwoody have been the Township Auditors for some 20 years or more.]
\n\u0095 The Auditors dealt with those parts of former Mayor Lancia\u2019s deputation which are subject to an audit function; there was no need to comment about the payments made to the Receiver General as they are standard and records about them are accessible to the public.
\n\u0095 The Township\u2019s Financial Procedures By-Law does not require that cheques be generated by computer.
\n\u0095 Most of the manual \u201ccheques\u201d were automatic withdrawals.
\n\u0095 No one instructed the Auditors how to conduct the report, and no one could according to Kathy Black.<\/p>\n

Response to Questions from Mayor Klug about the Auditors\u2019 Report -\u2013
\n<\/b>The Auditors are comfortable with Township practices and found nothing to alarm them.<\/p>\n

The report of BDO Dunwoody LLP, Chartered Accountants and Consultants:<\/p>\n

Link to \u201cVerification of Certain Financial Documents\u201d on the Township website under \u201cPublic Notices\u201d<\/a><\/p>\n<\/div>\n

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REPORT ON COUNCIL February 16, 2004 Special Meeting of Committee of the Whole: 10:13 a.m. \u2013 11:26 a.m. Four members of Council present. Deputy Mayor Pierre Paul Maurice absent. CONFIDENTIAL \/ CLOSED SESSION: 10:14 a.m. \u2013 11:23 a.m. At the … Continue reading →<\/span><\/a><\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[3],"tags":[1582,1007,1008,1510,390,1591,1650,1031,1330,1653,1649,1654,1248,1652,1651,1655,1204],"class_list":["post-485","post","type-post","status-publish","format-standard","hentry","category-3","tag-anthony-lancia","tag-auditors","tag-bdo-dunwoody","tag-by-laws","tag-deputations","tag-earl-evans","tag-financial-procedures","tag-firearms","tag-janet-evans","tag-keeping-of-exotic-animals","tag-lafontaine-group-home","tag-meteorological-tower","tag-panasiuk","tag-pay-equity","tag-terminated","tag-ventus","tag-wind-farm"],"_links":{"self":[{"href":"https:\/\/tinycottager.org\/site\/index.php?rest_route=\/wp\/v2\/posts\/485"}],"collection":[{"href":"https:\/\/tinycottager.org\/site\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/tinycottager.org\/site\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/tinycottager.org\/site\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/tinycottager.org\/site\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=485"}],"version-history":[{"count":3,"href":"https:\/\/tinycottager.org\/site\/index.php?rest_route=\/wp\/v2\/posts\/485\/revisions"}],"predecessor-version":[{"id":2244,"href":"https:\/\/tinycottager.org\/site\/index.php?rest_route=\/wp\/v2\/posts\/485\/revisions\/2244"}],"wp:attachment":[{"href":"https:\/\/tinycottager.org\/site\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=485"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/tinycottager.org\/site\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=485"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/tinycottager.org\/site\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=485"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}