Report on Council: June 27, 2011

REPORT ON COUNCIL
June 27, 2011
Committee of the Whole Meeting: 9:00 am – 10:54 am (confidential/closed session: 10:34 am – 10:54 am)
Regular Evening Meeting: 7:08 pm – 7:47 pm
Present: Mayor Ray Millar; Deputy Mayor George Lawrence; Councillors Andre Claire, Nigel Warren and Gibb Wishart

PUBLIC HEARINGS UNDER THE PLANNING ACT: 7:00 pm – 7:08 pm
Mayor Millar announced that Council would hold 3 public meetings for:
part lot 12, concession 9 (119 Balm Rd. E.); D. and P. Hochevar request to amend zoning By-law No. 06-01 to allow extension of expiry of garden suite;
part lot 8, concession 16E (430 Concession E); Charlebois Holdings Inc. request to amend zoning By-law No. 06-01 to allow applicant to use an existing detached dwelling as a duplex dwelling; and
part lot 16, Concession 11W (229 Concession 12W); R. and D. Critchley request to amend zoning By-law No. 06-01 to allow applicant to use an existing detached dwelling as a 2 bedroom bed and breakfast establishment.

WESTSHORE DRIVE ROAD CONVEYANCE APPROVED
A proposed conveyance and acquisition of part of Westshore Drive road allowance and Part lot 15, concession 20, to accurately reflect the traveled portion of the roadway: MOTION carried 5-0

ZERO-BASED BUDGET PROCESS EXTENDED IN 2012
Mayor Millar requested that a zero-based approach to developing the 2012 budget be applied to the Township’s By-Law Department to follow up on a previous pilot project to apply zero-based budgeting to another Township department. Staff requested clarification of the definition of zero-based budgeting to which Mayor Millar responded. Councilor Claire suggested that the 2012 budget documents be presented to Council in a smaller more summarized electronic format. A motion for adoption of zero-based budgeting for the Township’s By-Law Department for 2012 was carried 5-0

ROADS COMPLEX SITE DEVELOPMENT FEASIBILITY STUDY REJECTED
The Township wants to develop and sell commercial lots as outlined in its PWR-028-11 re: Roads Complex Site Development Feasibility Study. Costs of $22,900 for the study have not been budgeted for and would be charged to the General Reserve: MOTION defeated 3-2 with Claire, Lawrence and Warren opposed and Millar and Wishart in favour

LAFONTAINE PUMPHOUSE STANDBY GENERATOR TO BE TENDERED
Councilor Lawrence responded to a request by staff to purchase an industrial grade standby generator for the Lafontaine Pumphouse from a specific supplier by questioning whether the proposed purchase had been put out for tender. Mayor Millar directed staff to put the proposed purchase out to tender and to reduce tender preparation costs by using prior tender templates: MOTION carried 5-0

INVASIVE SPECIES POLICY
Councillor Claire commenced a discussion on the progress of public works in dealing with invasive species such as phragmites and giant hogweed. The ability of the Township to create a by-law to assist the Township in treating the invasive species was discussed. Currently, the Township can treat noxious weeds, however the invasive species being discussed are not classified as such. Mayor Millar suggested that Council provide direction to staff in the treatment of invasive species. Staff is to develop a policy to mitigate the impact of invasive species on municipal property and investigate the potential for control on private property: MOTION carried 5-0

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